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Office Manager for 32-40 hours per week

Do you really come into your own when you can make sure that all the pieces come together, everything is arranged to perfection, and everything is taken care of? Are you strong in communication and do you like to work in an environment where all your qualities come into their own? Then apply for the position of office manager at the Dutch Acupuncture Association!

What will you do?
As office manager, you play an important role in representing the association. You identify actions and potential problems before anyone else has thought of them. With your proactive attitude and 'hands-on' mentality, you help the association achieve its goals. The tasks of the office manager include, among others:

• Board: you coordinate and monitor the implementation of the board policy. By attending board meetings, you form the link between the association and the secretariat;
• HR: think of initiating performance and appraisal interviews, maintaining personnel administration, and recruiting new employees;
• Financial: you work together with the treasurer to monitor the financial flows of the association;
• Activities: you organize and coordinate various meetings such as the annual general meeting, brainstorming Cadre Day, and the five-yearly NVA anniversary congress;
• Organization: you coordinate and are responsible for carrying out secretarial and administrative tasks. You analyze any bottlenecks in the work processes and implement improvements together with your colleagues;
• Facility: you coordinate and analyze any bottlenecks in the maintenance of our CRM system (Account View), system management, website management, telephony, office facilities, housing, and workplaces.

Job Vacancy
We are looking for an experienced Office Manager starting in September.

The Dutch Association for Acupuncture (NVA)  is the largest professional association for acupuncturists in our country. We work, with a fixed team of 6 people at the secretariat in Amersfoort. The secretariat works together with about thirty volunteers (acupuncturists) within the association.

The NVA is ready for its members, but also brings acupuncture to the attention of the public, healthcare providers, and politicians. The NVA stands for recognition, knowledge, and awareness of acupuncture as a form of treatment. The objective is to ensure that the quality of acupuncture in the Netherlands meets the highest standards. The secretariat plays a central role in both internal and external communication within the association.

Are you curious about our office, the work environment, the atmosphere, and the team? Feel free to come by to get acquainted! We'd love to have a cup of coffee or tea with you, or join us for a few hours to get a good impression.

Your Profile
You are a driven, structured, and enthusiastic person with a passion for making an impact in the non-profit sector. You are service-oriented, representative, and communicatively strong. With your competencies, you effortlessly maintain good contact with both the members, the volunteers, and the board. You are discreet and therefore know well how to handle confidential information.

We ask

• An MBO+ / HBO level of education;
• Minimum of five years of relevant work experience;
• Good oral and written communication skills in Dutch and English;
• Excellent Microsoft Office skills. Experience with CRM systems is a plus;
• You live in the vicinity of Amersfoort;
• You have an affinity with alternative healing methods.

What does the Dutch Acupuncture Association offer?

• A challenging position with a lot of independence and room for new ideas;
• An inspiring, ambitious work environment within a driven team with short lines of communication;
• A collegial working atmosphere in the center of Amersfoort;
• A salary, depending on knowledge and experience, between € 3,950 and € 4,800;
• A one-year contract, with a view to a permanent appointment;
• An alternative to pension scheme 1.5 times a gross monthly salary per year;
• If you would like more information about the position, come visit us at the office or if you have any other questions, please contact Marijke Hofs (Marijke@acupunctuur.nl or 033-4615953). More information about the NVA can be found at: https://www.acupunctuur.nl/.

Applying
If you are interested in the position, please send your cover letter and CV by 16 May to:

Dutch Association for Acupuncture
Attn. Marijke Hofs
Van Persijnstraat 17
3811 LS  Amersfoort

You can also email to: marijke@acupunctuur.nl.